With Christmas right around the corner, a friend of mine just became a team lead for a huge upcoming Christmas event. Email will be a key mode of communication with her team members so she wanted to create an email distribution list in Outlook 2010. She knew how to do this in a prior version of Outlook; however, she spent a significant amount of time trying to find this feature in Outlook 2010. With no avail, she decided to contact me. To her surprise, what she knew to be an email “Distribution List” is now called a “New Contact Group”. Here is what I shared with her.
Creating a New Contact Group
1. Open Outlook 2010.
2. At the bottom of the Navigation Pane (the panel located on the left side of the screen), click on the Contacts icon.
3. On the Ribbon, go to Home (tab) > New (group) > New Contact Group (icon).
4. The Contact Group dialog box will be displayed.
5. In the Name field, type the name of your new Contact Group, for example “Christmas Party Team”
6. On the Ribbon, go to the Contact Group (tab) > Members (group) > Add Members (icon).
Select “From Outlook Contacts”
7. The Select Members: Contacts dialog box will be displayed.
(A) In the Search Box, type the name of the respective Contact you wish to add to your Group.
(B) Once the Contact name appears in the list, double-click on it to select.
(C) You will see the contact name appear at the bottom of the dialog box where it reads Members.
You can proceed to find other Contact names and double-click on them to select them.
Once finished, click the OK button.
8. When finished, on the Ribbon, go to the Contact Group (tab) > Actions (group) > Save & Close (icon).
9. Next time you want to send an email to a Contact Group, simply type the Contact Group’s name, that you created (e.g. Christmas Party Team), on the To:, CC: or BCC: line.
Tip: If the Contact Group has many email addresses, it’s best to use the BCC: (Blind Courtesy Copy) line in your email.